UCO Bank

Policy on Bank Deposits 2015-16

 

Sr.No Point No. Particulars
1 1 Preamble
2 2 Types of Deposit Accounts
3 3 Account Opening and Operation of Deposit Accounts
  3.1 Customer Identification Procedure
  3.2 KYC -Proof of Address
  3.3 Periodic Updation of Low Risk Customers
  3.4 Non-requirement of repeated KYC for the same customer to open new accounts
  3.5 Photographs of Depositors
  3.6 Opening of Current Accounts- Need for Discipline
4 4 Operations in the account
  4.1 Addition/Deletion of Names of joint account holders and splitting of deposit
5 5 Nomination Facility
  5.1 Acknowledgement of nomination
  5.2 Registering the Nomination
  5.3 Separate Nomination for savings Bank Account and Pension account
  5.4 Nomination in Safe Deposit Lockers/Safe Custody Articles
  5.5 Customer Guidance and Publicity Educating Customers on the benefits of nomination / survivorship clause
6 6 Basic Savings Bank Deposit Account (BSBDA)
7 7 Interest Payments
  7.1 Payment of Interest on accounts Frozen by Branches
8 8 Inoperative / Dormant accounts
9 9 Minor's Accounts
10 10 Accounts of Visually Impaired Persons
11 11 Savings Bank Account of Old /Incapacitated Persons
12 12 Account of Illiterate Person
13 13 Customer Information
  13.1 Collecting information from customers for cross-selling purposes
14 14 Secrecy of Customer's Accounts
15 15 Intra-Bank Deposit Accounts Portability
16 16 Operations in Term Deposit
  16.1 Premature Withdrawal of Term Deposit
  16.2 Premature Renewal of Term deposit
  16.3 Renewal of overdue Term deposits
  16.4 Automatic Renewal of term Deposit on Due Date
  16.5 Advances against Deposits
  16.6 Issue of Term Deposit Receipt
  16.7 Timely issue of TDS Certificate to Customers
17 17 Settlement of dues in Deceased Depositor Account
18 18 Settlement of Claims in respect of Missing Person
19 19 Insurance Cover for Deposits
20 20 Stop Payment Facility
21 21 Closure of account
22 22 Stale or Post Dated cheques
23 23 Bank's General Lien
24 24 Redressal of Complaints and Grievances
25 25 Cheque Books
  25.1 Issuing Large number of Cheque Books
  25.2 Writing the Cheques in any Language
  25.3 Dispatching the Cheque Book by courier
  25.4 Acceptance of Cheques bearing a date as per National Calendar (Saka Samvat)for Payment
  25.5 Issue of Multicity/payable at all Branches Cheques
26 26 Miscellaneous
  26.1 Entries in Pass Books/ Statement of accounts
  26.2 Updating Passbooks
  26.3 Address/ Telephone number of the branch in Pass books / Statement of accounts
  26.4 Maintenance of Savings Bank Pass books : Precautions
  26.5 Proving monthly statement of Accounts
  26.6 Printing of MICR code & IFSC code on Passbook / Statement of Account
27 27 Transfer of accounts from one Branch to Another
28 28 Minimum Balance in saving Bank Accounts
  28.1 Levy of penal charges with effect from 01.04.2015
29 29 Remittance of Funds for Value Rs 50000/- and above
30 30 Acceptance of Cash Over the Counter
31 31 Safe Deposit Lockers
32 32 Service at the counters
  32.1 Changes in Banking hours
  32.2 Commencement / Extension of working hours
  32.3 Extended business hours for non-cash banking transactions
33 33 Accepting standing instructions of customers
34 34 Rounding off of transactions
35 35 Code of Bank's commitment to customers
36 36 Rights of transgender persons - Changes in Bank forms/applications etc.
37 37 Clarification on Operational Matters
    Customer Identification Procedure -Annexure

 

1. PREAMBLE

One of the important functions of the Bank is to accept deposits from the public for the purpose of lending. In fact, the depositors are the major stake holders of the Banking system. The depositors and their interest forms the focal point of the regulatory frame work for banking in India and has been enshrined in the Banking Regulation Act, 1949. The Reserve Bank of India is empowered to issue directives on interest rates on deposits and other aspects regarding conduct of deposit accounts from time to time. With liberalization in the financial system and deregulation of interest rates, banks are now free to formulate deposit products within the broad guidelines issued by RBI.

This policy document on deposits outlines the guiding principles in respect of formulation of various deposit products offered by the Bank and terms and conditions governing the conduct of the accounts in light of the new regulations of RBI/BCSBI and various provisions introduced by other govt. bodies. The document recognizes the rights of the depositors and aims at dissemination of information for the benefit of customers with regard to various aspects of acceptance of deposits from members of public, conduct and operations of various deposit accounts, closure of deposit accounts, method of disposal of deposits of deceased depositors, etc. It is expected that this document will impart greater transparency in dealing with individual customers and create awareness among customers of their rights. The ultimate objective is that the customer will get the services they are rightfully entitled to receive without demand.

While adopting this policy, the bank reiterates its commitment to individual customers outlined in the Bankers' Fair Practice Code of Indian Banks' Association. This document is a broad framework under which the rights of common depositors are recognized. Detailed operational instructions on various deposit schemes and related services are in place. Any amendments to the existing guidelines, if warranted and also operational guidelines on new products will be issued from time to time.

2. TYPES OF DEPOSIT ACCOUNTS

Bank offers various deposit products, which can be broadly categorized into following types of deposit schemes:

  • "Demand deposits" means a deposit received by Bank which is withdrawable on demand.
  • "Savings Deposits" means a form of demand deposit which is subject to restrictions as to the number of withdrawals as also amount of withdrawals permitted by Bank during any specified period.
  • "Term Deposit" means a deposit received by the Bank for a fixed period withdrawable normally after the expiry of fixed period and includes deposits such as Recurring Deposit, Fixed Deposit, Deposit Certificate etc.
  • "Current account" means a form of demand deposit wherefrom withdrawals are allowed any number of times depending upon balance in the account or up to a particular agreed amount.

3. ACCOUNT OPENING AND OPERATION OF DEPOSIT ACCOUNTS

While opening an account, branches will adhere to the due diligence process to implement the concept of "Know Your Customer" (KYC) guidelines as per the customer acceptance policy of the bank and strictly adhere to the RBI directives in order to fulfill the obligation and responsibility cast upon the bankers under the Prevention of Money Laundering Act, 2002 and subsequent amendments/instructions issued thereof. As per regulatory guidelines of PMLA, customers are to be risk categorised for transaction monitoring and thus unwillingness or inability of a prospective customer to provide necessary information/documents could result in the branch not opening an account. If the decision to open an account of a prospective depositor requires clearance at next higher level, reasons for any delay in opening the account will be communicated to him/her and the final decision of the bank will be conveyed at the earliest to him / her.

The due diligence process involves the following :

  • Establishing the identity of the person
  • Verification of address of the prospective account holder
  • Satisfying about his occupation and normal source of income
  • Obtaining recent photograph of the person opening/ operating the account
  • As per KYC/AML guidelines, obtaining introduction is not a part of due diligence process. So the introduction is not required, if the customer satisfies all other requirements under KCY/AML guidelines.

Obtaining identification document for every customer is mandatory, and introduction by a third party is not a substitute for KYC documentation, except for the relaxation permitted by the RBI in case of persons belonging to low income group in rural, semi- urban and urban areas: subject to certain conditions, such as " Basic Savings Bank Deposit Account (BSBDA)" under financial inclusion. Socially disadvantaged people who are not capable of producing identity/address proof documents can open the account by providing, identity/address proof or introduction of reputed known persons of the locality, subject to restricted banking operations to the extent decided by bank from time to time.

In addition to the due diligence requirements under KYC norms, branches are required by law to obtain Permanent Account Number (PAN) or General Index Register (GIR) Number or alternatively declaration in Form No 60 or 61 as specified under the Income Tax Act/Rules.

The prospective account holder should properly fill in the Customer Profile Form (first time or during Updation of profile) and Account Opening Form (without leaving any blank space). The said form contains details of information and documents to be produced for verification and/or for record. The branch officials will help the prospective account holder in explaining procedural formalities and giving necessary clarifications regarding the Account Opening Form. The details of information to be furnished in the Account Opening Form and Customer Profile Form contain mandatory as well as optional information. The prospective customer will have to furnish mandatory information and the optional information may be furnished in case he/she wishes to do so.

For deposit accounts, the bank may stipulate certain minimum balances to be maintained as part of terms and conditions governing operation of such accounts. Failure to maintain minimum balance in the Savings Bank and Current Account will attract levy of penalty charges as specified by bank from time to time. For Savings Bank account, the bank may also place restrictions on number of withdrawals during a given period. Service charges for issuance of cheque book, additional/duplicate statement of accounts, folio, entry charges, ATM/Debit Card charges, verification of signatures, return of cheques, change in mandate or style of account etc. will be recovered from time to time as applicable. Rules and regulations for conduct of accounts and schedule of service charges will be communicated to the prospective account holder at the time of opening of account. Any changes in the rules and regulations and schedule of service charges shall be prominently displayed in the branch premises one month in advance from its effective date and also on bank's website in advance for awareness of the customers. If any change is to be effected immediately as per directions of RBI/Govt. of India, such changes will be effective accordingly.

Savings Bank accounts can be opened by eligible person(s) and certain organizations/agencies (as approved by Reserve Bank of India/ Govt. of India) from time to time.

Current Accounts can be opened by individuals/partnership firms/Private and Public limited Companies/HUFs/Specified Associates/Trusts/societies etc.

Term Deposit Accounts can be opened by individuals, partnership firms, Private & Public Limited Companies, HUFs, Specified Associates, Societies, Trusts, Departments of Authority of Government (Central or State), Limited liability partnership etc

Deposit Accounts can be opened by an individual (known as account in single name) or by two or more individuals (known as joint account). Savings bank Account and Term Deposit Account can be opened in the name of Minor (known as Minor's Account) by natural guardian or guardian appointed by court (legal guardian). However, Savings Bank and Term Deposit account can be opened by mother as guardian even if the natural guardian (father) is alive subject to following conditions:-

An undertaking will be submitted by the mother stating that:-

  • Money belongs to her and the same is deposited in the minor's account for the benefit of minor.
  • The account will always remain in credit and will not be allowed to be overdrawn under any circumstances.
  • Only cash transactions will be allowed and cheques/dividend warrants etc. drawn in the name of minor will not be accepted.

Minors above the age of 10 years will also be allowed to open and operate Savings Bank Account independently. However, no overdraft will be granted to these minors.

Term deposit account can be opened for a period of not more than 10 years. However, exception will be made in terms of an order of a competent court in case of Minor where interest of Minor is involved and for creation of fund such as sinking fund/ amortization fund etc.

Savings Bank and Term Deposit account can also be opened in the name of person with autism, cerebral palsy, mental retardation and multiple disabilities by the legal guardian appointed by the district court under Mental Health Act, 1987 or by the Local level Committee set up under National Trust for welfare of persons with autism, cerebral palsy, mental retardation and multiple disabilities under Disabilities Act, 1993. Legal guardian so appointed will furnish an indemnity cum undertaking bond duly stamped as per local law in force along with guardianship certificate.

3.1. CUSTOMER IDENTIFICATION PROCEDURE

RBI instructions on KYC/AML for opening of accounts are to be followed strictly by all Branches. In respect of features to be verified and documents that are to be obtained from the customers - detailed guidelines are given in Annexure.

3.2 KYC- PROOF OF ADDRESS

Customers may submit only one documentary proof of address (either current or permanent) while opening a bank account or while undergoing periodic updation. In case the address mentioned as per ‘proof of address' undergoes a change, fresh proof of address may be submitted to the respective branch within a period of six months.

In case the proof of address furnished by the customer is not the local address or address where the customer is currently residing, the branch may take a declaration of the local address on which all correspondences will be made by the bank with the customer. No proof is required to be submitted for such address for correspondence/local address. This address may be verified by the branch concerned through ‘positive confirmation' such as acknowledgement of receipt of (i) letter, cheque books, ATM cards (ii) telephonic conversation (iii) visits etc. In the event of change in address due to relocation or any other reason, customers may intimate the new address for correspondence to the branch within two weeks of such a change.

3.3 PERIODIC UPDATION OF LOW RISK CUSTOMERS

Branches need not seek fresh proof of identity and address at the time of periodic updation, from those customers who are categorized as ‘low risk', in case of no change in status with respect to their identities and addresses. A self-certification by the customer to that effect should suffice in such cases. In case of change of address of such ‘low risk' customers , they could merely forward a certified copy of the document (proof of address) by mail/post, etc. Branches may not insist on physical presence of such low risk customer at the time of periodic updation.

3.4 NON -REQUIREMENT OF REPEATED KYC FOR THE SAME CUSTOMER TO OPEN NEW ACCOUNTS

If an existing KYC compliant customer of a bank desires to open another account in the same bank, there should be no need for submission of fresh proof of identity and/or proof of address for the purpose.

3.5 PHOTOGRAPHS OF DEPOSITORS

Branches should obtain and keep on record photographs of all depositors/account holders in respect of accounts opened by them subject to the following clarifications:

  • The instructions cover all types of deposits including fixed, recurring, cumulative, etc.
  • They apply to all categories of depositors, whether resident or non-resident. Only banks, Local Authorities and Government Departments (excluding public sector undertakings or quasi-Government bodies) will be exempt from the requirement of photographs.
  • The branches may not insist on photographs in case of accounts of staff members only (Single/Joint).
  • The branches should obtain photographs of all persons authorised to operate the accounts viz., Savings Bank and Current Accounts without exception.
  • The branches should also obtain photographs of the ' Pardanishin' women.
  • The branches may obtain two copies of photographs and obtaining photocopies of driving licence/passport containing photographs in place of photographs would not suffice.
  • The branches should not ordinarily insist on the presence of account holder for making cash withdrawals in case of 'self' or 'bearer' cheques unless the circumstances so warrant. The banks should pay 'self' or 'bearer' cheques taking usual precautions.
  • Photographs cannot be a substitute for specimen signatures.
  • Only one set of photographs need be obtained and separate photographs should not be obtained for each category of deposit. The applications for different types of deposit accounts should be properly referenced.
  • Fresh photographs need not be obtained when an additional account is desired to be opened by the account holder.
  • In the case of operative accounts, viz. Savings Bank and Current accounts, photographs of persons authorised to operate them should be obtained. In case of other deposits, viz., Fixed, Recurring, Cumulative, etc., photographs of all depositors in whose names the deposit receipt stands may be obtained except in the case of deposits in the name of minors where guardians' photographs should be obtained.

3.6 OPENING OF CURRENT ACCOUNTS - NEED FOR DISCIPLINE

  • Keeping in view the importance of credit discipline for reduction in NPA level, branches should, at the time of opening current accounts, insist on a declaration to the effect that the account holder is not enjoying any credit facility with any other bank. Branches should not open current accounts of entities which enjoy credit facilities (fund based or non-fund based) from the banking system without specifically obtaining a No-Objection Certificate from the lending bank(s). Non-adherence could be perceived to be abetting siphoning of funds. Branches are informed that such violations if reported to RBI or noticed during inspection by RBI would make the bank liable for penalty under Banking Regulation Act, 1949.
  • Branches may open current accounts of prospective customers in case no response is received from the existing bankers after a minimum waiting period of a fortnight.  If a response is received within a fortnight, branches should assess the situation with reference to information provided on the prospective customer by the bank concerned and are not required to solicit a formal no objection, consistent with true freedom to the customer as well as needed due diligence on the customer by the bank.
  • In case of a prospective customer who is a corporate or large borrower enjoying credit facilities from more than one bank, the branches should exercise due diligence and inform the consortium leader, if under consortium, and the other banks concerned, if under multiple banking arrangement.

4. OPERATIONS IN THE ACCOUNT

Current Deposit account will be operated by cheque only and for this purpose cheque book will be issued to the account holder. In case of Savings Bank account it will be operated either by cheque or a withdrawal form. In case of emergency, branch will issue loose cheque(s) against a written request from the customer. The bank may prescribe different minimum balance criteria for issuance of cheque book in savings bank account. In the ordinary course of business, maximum of two cheque books of 20 leaves each to savings bank customer and four cheque books of 50 leaves each to current account customers will be issued at a time. Any request for cheque books in large number disproportionate to their immediate and short term business requirements will be enquired into by the branch officials and will be acceded to in case of genuine requirements only.

A savings bank and current deposit account opened in joint names of two or more individuals will be operated as per the mandate given by the account holders such as either or survivor/anyone or survivor(s)/former or survivor/by all/by any two jointly, etc. The mandate for operating the account can be modified with consent of all the account holders jointly.

A deposit account opened in joint names of two or more persons will also have a mandate for disposal of balance in the account on the date of maturity and/or on the death of one or more joint account holders. In case of premature closure of Term Deposit standing in joint names, the request should be signed by all the depositors jointly. The mandate given can be modified during the tenure of account with the consent of all joint account holders. These mandates are given as under:

  • Either or Survivor: if the account is in the name of two individuals say A&B, the final balance along with interest, if applicable will be paid to either of account holder i.e. A or B or to the survivor on death of any of the account holders.
  • Anyone or Survivor(s): If the account is in the name of more than two individuals say A, B & C, the final balance along with interest if applicable, will be paid to any one of the account holders i.e. A or B or C if all of them are alive or to the survivor(s) on the death of any of the A/c Holders on verification of proof of death of the depositor.
  • Former or Survivor: If the account is in the name of two individuals say A&B, the final balance along with interest if applicable, will be paid to the former and to the survivor on death of anyone of the account holders.
  • Operated Jointly: Account which has operational instructions "operated jointly", the operations and all the instructions in this account shall be accepted under joint signatures of all account holders.

The above mandates will be applicable to or become operational only on or after the date of maturity in case of term deposits. This mandate can be modified only by the consent of all the Account Holders.

The term deposit account holders at the time of placing their deposits can give instructions with regard to closure of deposit account or renewal of deposit for further period on the date of maturity. In the absence of such mandate, the bank will seek instructions from the depositors as to the disposal of deposit by sending intimation before 15 days of the maturity date of term deposit. In case of absence of any instructions deposits will be treated as an auto renewal deposits and would be renewed for a similar period.

At the request of the depositor, branches will register mandate/power of attorney given by him / her authorizing another person to operate the account on his / her behalf.

In general Pass Book will be provided by the branches to depositors for SB A/c and statement of account to Current Deposit A/c holders periodically as per terms and conditions of opening the account.

Cash, cheques, drafts, dividend and interest warrants, bills and other negotiable instruments are accepted for collection and credited to current deposit and savings bank account. All deposits made by the depositor will be accompanied by pay-in-slip prescribed by the bank. The deposits made at the counter shall be acknowledged by means of ‘Received' stamp of the bank under the full signature of an official of the branch/computer generated receipt. The depositor has an option to deposit Negotiable instruments in the drop-box wherever provided, in which case no acknowledgement will be given. The depositors will, however ensure that cheques dropped in a drop-box are crossed in favour of UCO Bank. Customers can also tender the cheques at the counter and obtain acknowledgment on the pay-in-slips.

The deposit account may be transferred from one branch of the Bank to another branch on receipt of a written application from the depositor unless expressly prohibited under the rules of the scheme.

4.1 ADDITION/DELETION OF NAMES OF JOINT ACCOUNT HOLDERS AND SPLITTING OF DEPOSIT

Branches may at the request of all the joint account holders allow addition or deletion of name/s of joint account holder/s if the circumstances so warrant or allow an individual depositor to add the name of another person as a joint account holder.

Branches may at the request of all joint account holders of term deposit account, allow the splitting up of the joint deposit in the name of each of the joint account holders only. Such splitting of deposit will not be treated as premature withdrawal.

5. NOMINATION FACILITY:

  • All deposit accounts opened by the individual/s and sole proprietor can avail of the nomination facility whereby the person nominated by them would be entitled upon death of the depositor(s) to receive from the Bank, the amount standing to the credit in current deposit, savings bank and term deposit accounts. Nomination can be made in favour of only one nominee (individual) in an account. Depositor/s can make or cancel or change the nomination at any time during the currency of the account. In case of Joint accounts nomination or variation of nomination should be made by all depositors jointly. Nomination can be made in favour of a minor also and in such case; the depositor/s will have to appoint another person who is not a minor to receive the amount on behalf of the minor.
  • Bank recommends that all depositors avail of the nomination facility. The nominee, in the event of death of the depositor/s, would receive the balance outstanding in the account as a trustee of the legal heirs.

The depositor will be informed of the advantages of the nomination facility while opening a deposit account. In case the customer declines for nomination a letter to that effect is to be obtained from him.

The depositor has the discretion of getting nominee's name printed on the passbook/term deposit receipt.

Only thumb impression of Account holder in various Nomination forms (Bank Deposits, Safe Custody, Safety Lockers) needs to be attested by witness. Signature of Account holder in various Nomination forms (Bank Deposits, Safe Custody, Safety Lockers) need not be attested by witness.

Branches should give wide publicity and provide guidance to deposit account holders on the benefits of nomination facility and the survivorship clause. Despite the best efforts in this regard, branches might still be opening single deposit accounts without nomination.

Keeping in view the above, branches should generally insist that the person opening a deposit account makes a nomination. In case the person opening an account declines to fill in nomination, the branch should explain the advantages of nomination facility. If the person opening the account still does not want to nominate, the branch should ask him to give a specific letter to the effect that he does not want to make a nomination. In case the person opening the account declines to give such a letter, the branch should record the fact on the account opening form and proceed with opening of the account if otherwise found eligible. Under no circumstances, branch should refuse to open an account solely on the ground that the person opening the account refused to nominate.

Rules stipulate that nomination shall be made only in favour of individuals. As such, a nominee cannot be an Association, Trust, Society or any other Organisation or any office-bearer thereof in his official capacity. In view thereof any nomination other than in favour of an individual will not be valid.

In the case of a joint deposit account the nominee's right arises only after the death of all the depositors.

5.1 ACKNOWLEDGEMENT OF NOMINATION

In terms of Rules 2 (9), 3 (8) and 4 (9) of the Banking Companies Nomination (Rules), 1985, it is required to acknowledge in writing to the depositor(s) / locker hirers (s) the filing of the relevant duly completed Form of nomination, cancellation and / or variation of the nomination.

Branches should strictly comply with the provisions of Banking Regulation Act, 1949 and Banking Companies (Nomination) Rules, 1985 and acknowledge the receipt of the duly completed form of nomination, cancellation and / or variation of the nomination. Such acknowledgement should be given to all the customers irrespective of whether the same is demanded or not.

5.2 REGISTERING THE NOMINATION

In terms of Rules 2 (10), 3 (9) and 4 (10) of the Banking Companies (Nomination) Rules, 1985 banks are required to register in its books the nomination, cancellation and / or variation of the nomination. The branches should accordingly take action to register nominations or changes therein, if any, made by their depositor(s) / hirers.

Incorporation of the legend "Nomination Registered" in pass book, deposit receipt etc. and indicating the Name of the Nominee in Pass Books / Fixed Deposit Receipts :-

When a bank account holder has availed himself of nomination facility, the same may be indicated on the passbook so that, in case of death of the account holder, his relatives can know from the pass book that the nomination facility has been availed of by the deceased depositor and take suitable action. Banks may, therefore, introduce the practice of recording on the face of the passbook the position regarding availment of nomination facility with the legend "Nomination Registered". This may be done in the case of term deposit receipts also.

Further, it is advised that in addition to the legend "Nomination Registered", they should also indicate the name of the Nominee in the Pass Books / Statement of Accounts / FDRs, in case the customer is agreeable to the same.

5.3 SEPARATE NOMINATION FOR SAVINGS BANK ACCOUNT AND PENSION ACCOUNT

Nomination facility is available for Savings Bank Account opened for credit of pension. Banking Companies (Nomination) Rules, 1985 are distinct from the Arrears of Pension (Nomination) Rules, 1983 and nomination exercised by the pensioner under the latter rules for receipt of arrears of pension will not be valid for the purpose of deposit accounts held by the pensioners with banks for which a separate nomination is necessary in terms of the Banking Companies (Nomination) Rules, 1985 in case a pensioner desires to avail of nomination facility.

5.4 NOMINATION IN SAFE DEPOSIT LOCKERS / SAFE CUSTODY ARTICLES

  • Nomination facilities are available only in the case of individual depositors and not in respect of persons jointly depositing articles for safe custody.
  • Section 45ZE of the Banking Regulation Act, 1949 does not preclude a minor from being a nominee for obtaining delivery of the contents of a locker. However, the responsibility of the banks in such cases is to ensure that when the contents of a locker were sought to be removed on behalf of the minor nominee, the articles were handed over to a person who, in law, was competent to receive the articles on behalf of the minor.
  • As regards lockers hired jointly, on the death of any one of the joint hirers, the contents of the locker are only allowed to be removed jointly by the nominees and the survivor(s) after an inventory was taken in the prescribed manner. In such a case, after such removal preceded by an inventory, the nominee and surviving hirer(s) may still keep the entire contents with the same bank, if they so desire, by entering into a fresh contract of hiring a locker.

5.5 Customer Guidance and Publicity- Educating Customers on the Benefits of nomination / survivorship clause

  • The nomination facility is intended to facilitate expeditious settlement of claims in the accounts of deceased depositors and to minimise hardship caused to the family members on the death of the depositors. The banks should endeavour to drive home to their constituents the benefit of nomination facilities and ensure that the message reaches all the constituents by taking all necessary measures for popularising the nomination facility among their constituents.
  • To popularise the nomination facility, publicity may be launched, including printing compatible message on cheque books, pass-book and any other literature reaching the customers as well as launching periodical drives. Small slip indicating the availability of nomination facility may be inserted in the cheque books and pass books and in current account statements. A specimen format of the slip is given below :-
Nomination facility available for-
1) Deposits
2) Safe Deposit Vault
Please make use of it. For Details, please enquire at the Branch.

6. BASIC SAVINGS BANK DEPOSIT ACCOUNT (BSBDA)

'Basic Savings Bank Deposit Account' is offered to all the customers with the following minimum common facilities:

  • The 'Basic Savings Bank Deposit Account' is considered a normal banking service available to all.
  • This account does not have the requirement of any minimum balance.
  • The services available in the account will include deposit and withdrawal of cash at bank branch as well as ATMs; receipt / credit of money through electronic payment channels or by means of deposit / collection of cheques drawn by Central / State Government agencies and departments.
  • While there will be no limit on the number of deposits that can be made in a month, account holders will be allowed a total of 8 withdrawals in a month with a cap of 4 withdrawals through ATM & with a cap of 4 cash withdrawals at branch.
  • Facility of ATM card or ATM-cum-Debit Card.
  • The above facilities will be provided without any charges. Further, no charge will be levied for non-operation / activation of in-operative 'Basic Savings Bank Deposit Account'.
  • Bank is free to evolve other requirements including pricing structure for additional value-added services beyond the stipulated basic minimum services on reasonable and transparent basis and applied in a non-discriminatory manner.
  • The 'Basic Savings Bank Deposit Account' would be subject to RBI instructions on Know Your Customer (KYC) / Anti-Money Laundering (AML) for opening of bank accounts issued from time to time. If such account is opened on the basis of simplified KYC norms, the account would additionally be treated as a 'Small Account'. Small Account means a saving account where (a) the aggregate of all credits in a financial year does not exceed Rs.1,00,000/- (b) the aggregate of all withdrawals and transfers in a month does not exceed Rs.10,000/- and (c) the balance at any point of time does not exceed Rs 50,000/-
  • Holders of 'Basic Savings Bank Deposit Account' will not be eligible for opening any other savings bank deposit account in the bank. If a customer has any other existing savings bank deposit account in the bank, he / she will be required to close it within 30 days from the date of opening a 'Basic Savings Bank Deposit Account'.

7. INTEREST PAYMENTS

  • Branches will pay interest on Savings bank and Term deposits at the rate prescribed by the bank from time to time within the general guidelines issued by RBI. In case of Term Deposit interest will be calculated at quarterly or longer rest except in case of monthly interest payment scheme, where interest is paid monthly at discounted value. The interest on term deposit is calculated in accordance with the formulae and conventions advised by Indian Banks' Association.
  • In the case of savings bank deposits, interest will be calculated as per RBI norms, such as on daily product basis with effect from 01.04.2010 and credited to the account at half yearly intervals or at the time of closing of the SB A/c, only when it is Re. 1 or more. In case of term deposits, interest for period of less than 3 months or where the terminal quarter is incomplete will be paid proportionately for the actual number of days reckoning the year as 365 days.
  • If a FDR matures and proceeds are unpaid, the amount left unclaimed with the branch will attract savings bank rate of interest.
  • The rate of interest on deposits will be prominently displayed in the Branch premises/on bank's website. Any change in the deposit rates shall also be prominently displayed in the branch premises.
  • If the maturity date of a Term Deposit falls on a holiday, Sunday, Non-Business working day, interest shall be paid for such intervening day(s) at the originally contracted rate till the succeeding working day.
  • Branches are required to deduct income tax at source on interest paid/accrued on the deposit, as per the Income Tax regulations and at rates in force at the relevant time. A certificate of Income Tax deducted will be issued in the prescribed form. The depositor, if entitled to exemption from TDS can submit declaration in the prescribed format 15 G (For General Depositor) or 15 H (For Senior Citizens) at the beginning of every financial year. The depositors shall furnish PAN along with form 15G/15H. Failure to furnish PAN will result in deduction of TDS at the rate as advised by Income Tax department. The provision of IT Act shall be explained to the customer at the time of opening of Term Deposit Account.
  • Form 15-G / 15-H - Acknowledgement to Customers
    It is not required to deduct TDS from depositors who submit declaration in Form 15-G/15-H under Income Tax Rules, 1962. However, it has been observed that despite submission of Form 15-G/15-H by customers, branches are deducting tax at source, at times, causing inconvenience to customers resulting in a number of complaints. Such instances arise because either the forms are misplaced or a track is not kept of forms received in the branches.
    With a view to protect interest of the depositors and for rendering better customer service, branches to give an acknowledgment to the customers at the time of receipt of Form 15-G/15-H. This will help in building a system of accountability and customers will not be put to inconvenience due to any omission on part of the branches.

7.1 PAYMENT OF INTEREST ON ACCOUNTS FROZEN BY BRANCHES

Branches are at times required to freeze the accounts of customers based on the orders of the enforcement authorities. In such cases the procedure detailed below has to be followed.

  • A request letter may be obtained from the customer on maturity. While obtaining the request letter from the depositor for renewal, branches should also advise him to indicate the term for which the deposit is to be renewed. In case the depositor does not exercise his option of choosing the term for renewal, branches may renew the same for a term equal to the original term.
  • No new receipt is required to be issued. However, suitable note may be made regarding renewal in the deposit account.
  • Renewal of deposit may be advised by registered letter / speed post / courier service to the Government department concerned under advice to the depositor. In the advice to the depositor, the rate of interest at which the deposit is renewed should also be mentioned.
  • If overdue period does not exceed 14 days on the date of receipt of the request letter, renewal may be done from the date of maturity. If it exceeds 14 days, branches may pay interest for the overdue period as per the policy, and keep it in a separate interest free sub-account which should be released when the original fixed deposit is released. This sub-account also to be kept under frozen status.

8. INOPERATIVE / DORMANT ACCOUNTS

Accounts which are not operated for a continuous period of over two years will be transferred to a separate dormant/ inoperative account status in the interest of the depositor as well as the Bank. The depositor(s) shall be informed in writing 3 months before his/her/their account is classified as inoperative/dormant. The depositor can request the Bank to activate the account for operating it.

In case of depositors whose whereabouts are not traceable, branches should segregate such account(s) to reduce risk of frauds and to protect interest of the depositor as well as the Bank. Operation in such account(s) may be allowed after due diligence to ensure genuineness of identity, signature & transactions, etc. Bank shall also ensure that the amount lying in inoperative accounts are properly audited by the internal auditor / statutory auditor of the Bank.

9. MINORS' ACCOUNTS

The savings bank account in the name of minor under the guardianship will be operated by the guardian only for the minor's benefit. However a minor on completion of the age of 10 years and who is able to read and write will be permitted to operate the account without reference to the guardian, provided an undertaking is obtained from the guardian at the time of opening an account stating that the account will be solely operated by the minor at their sole risk and responsibility within the limitation prescribed by bank.

On attaining the major status, the erstwhile minor should confirm the balance in his/her account and if the account is operated by the natural guardian/ guardian, fresh specimen signature of the erstwhile minor duly verified by the natural guardian would be obtained and kept on record for all operational purposes.

10. ACCOUNT OF VISUALLY IMPAIRED PERSONS

Bank also provides Banking facilities to visually impaired persons in the matter of opening an account. Visually impaired person may open the account either singly/jointly with any person of his/her choice whom he/she considers reliable and who may be competent to contract and should not be visually impaired person. However, mode of operation in such accounts will be "Former or Survivor" and the visually impaired person shall be 1st named account holder. The rules of business, terms and conditions are to be read out by the branch in the presence of a witness known to the branch. Cash payment to a visually impaired person is to be made in the presence of a witness known to the branch and a branch official other than paying cashier.

Branches should ensure that all the banking facilities such as cheque book facility including third party cheques, ATM facility, Net banking facility, locker facility etc. are invariably offered to the visually challenged without any discrimination, as they are legally competent to contract.

Branches to render all possible assistance to the visually challenged for availing various banking facilities.

In addition to the above, magnifying glasses should also be provided by all bank branches for the use of persons with low vision, wherever they require for carrying out banking transactions with ease. The branches should display at a prominent place notice about the availability of magnifying glasses and other facilities available for persons with disabilities.

11. SAVINGS BANK ACCOUNT OF OLD / INCAPACITATED PERSONS

With a view to enabling the old/sick/ incapacitated account holders to operate their bank accounts, branches may follow the under noted procedure.

  • Wherever thumb or toe impression of such customers is obtained on the cheque/withdrawal slip, the same should be identified by two independent witnesses, known to the bank, one of whom should be an Officer of the branch.
  • Whenever the customer cannot even put his / her thumb impression, toe impression may be taken in lieu of thumb impression.
  • The customer should also be asked to indicate to the branch as to who would withdraw the amount from the branch on his/her behalf and he/she should provide a letter of authorization in that regard, which should also be witnessed by two independent witnesses one of whom should be an officer of the branch.
  • Such authorized representative shall have to put his signature on the reverse of cheque / withdrawal slip in token of having received the amount along with his acknowledgement in this regard.
  • Any medical certificate received / submitted in this connection will be additional evidence but not a substitute to the procedure, detailed above.

12. ACCOUNT OF ILLITERATE PERSON

Branches allow illiterate persons to open savings bank and term deposit account and for this purpose his thumb impression along with photo is obtained on the account opening form. All types of accounts except Current Account may be opened in the name of illiterate person.

Rules of the Bank regarding opening and operation of the account and also the contents of Bank Account Opening Form shall be explained to the depositor at the time of opening of the account. A declaration shall be obtained from such prospective account-holder along with that of a witness, acceptable to the Branch, stating that the contents of the Account Opening Form and account rules have been translated in the language known to the depositor(s) and have been explained to him and fully understood by him/her/them. No cheque book facility is provided for such savings account and branch will explain the need for proper care & safe keeping of pass book etc. to the account holder.

13. CUSTOMER INFORMATION

The optional information to be furnished in the account opening form will not be used by the Bank, its subsidiaries and affiliates for cross selling of services or products of the Bank unless specifically permitted.

13.1 COLLECTING INFORMATION FROM CUSTOMERS FOR CROSS-SELLING PURPOSES

At the time of opening of accounts of the customers, branches collect certain information including lot of additional personal information.

In this connection, the Committee on Procedures and Performances Audit on Public Services (CPPAPS) observed that the information collected from the customer was being used for cross selling of services of various products and also for the products of subsidiaries and affiliates. Sometimes, such information was also provided to other agencies. As branches are aware, the information provided by the customer for KYC compliance while opening an account is confidential divulging any details thereof for cross selling or any other purpose to outside agencies other than authorized by branch/ bank, would be in breach of customer confidentiality obligations. The information collected from the customer for the purpose of opening of account should be treated as confidential and any details thereof should not be divulged for cross selling or any other purposes.  It may, therefore be ensured that information sought from the customer is relevant to the perceived risk, is not intrusive, and is in conformity with the guidelines issued in this regard.

Wherever it is desired to collect any information about the customer for a purpose other than KYC requirements, it should not form part of the account opening form. Such information may be collected separately, purely on a voluntary basis, after explaining the objectives to the customer and taking his express approval for the specific uses to which such information could be put. Branches should strictly ensure compliance with their obligations to the customer in this regard.

14. SECRECY OF CUSTOMER'S ACCOUNTS

The bankers' obligation to maintain secrecy arises out of the contractual relationship between the banker and customer, and as such no information should be divulged to third parties except under circumstances which are well defined. The following exceptions to the said rule are normally accepted:

  • Where disclosure is under compulsion of law i.e. when called upon by competent court of law, by Income Tax Officers, by police authorities, under statutory obligations, by central excise and central custom authorities, etc.
  • Where there is duty to the public to disclose
  • Where interest of bank requires disclosure and
  • Where the disclosure is made with the express or implied consent of the customer.

15. INTRA-BANK DEPOSIT ACCOUNTS PORTABILITY

KYC once done by one branch of the Bank shall be valid for the transfer of the account within the Bank as long as full KYC has been done for the account concerned. The customer should be allowed to transfer his account from one branch to another branch without insisting on fresh proof of address and on the basis of a self-declaration from the account holder about his / her current address, subject to submitting proof of address within a period of six months. Periodical updation of KYC data would continue to be done by branch as per prescribed periodicity.

16. OPERATIONS IN TERM DEPOSIT:

16.1 PREMATURE WITHDRAWAL OF TERM DEPOSIT

Branches on request from the depositor, at its discretion may allow withdrawal of term deposit before completion of the period of the deposit agreed upon at the time of placing the deposit. The bank, time to time, issues separate instructions regarding penal rate payable for premature withdrawal of term deposit. The Bank shall make depositors aware of the applicable rate along with the deposit rate. In case of premature withdrawal (foreclosure) of overdue renewed Term deposit interest paid in excess of saving rate for overdue period shall be recovered at the time of closing the account. For payment before maturity all the joint account holders have to discharge the term deposit.

16.2 PREMATURE RENEWAL OF TERM DEPOSIT

In case the depositor desires to renew the deposit by seeking premature closure of an existing term deposit account, branches will permit the renewal at the applicable rate on the date of renewal, provided the deposit is renewed for a period equal to or longer than the balance period of the original deposit. While prematurely closing a deposit for the purpose of renewal cum extension, interest on the deposit for the period it has remained with the bank will be paid at the rate applicable to the period for which the deposit remained with the bank and not at the contracted rate.

16.3 RENEWAL OF OVERDUE TERM DEPOSITS

When a term deposit is renewed on maturity, the interest rate for the renewal period specified by the depositor as applicable on the date of maturity would be applied. If request for renewal is received after the date of maturity, such overdue deposits will be renewed with effect from the date of maturity at interest rate applicable as on the due date, provided such request is received within 14 days from the date of maturity. In respect of overdue deposits renewed after 14 days from the date of maturity, the term deposit shall be renewed from the date of request by the depositor and interest for the overdue period will be paid at the rates decided by the Bank from time to time.

It is decided that in exceptional cases where a term deposit remains overdue for a period more than ten years, and customer desires to renew it for a further period equal to or more than the overdue period, branch will accept such request and will renew the FDR for a period for more than ten years. The rate of interest payable on such FDR for the overdue period shall be the rate of interest for the highest time bucket as ruling on the date of maturity or on the date of renewal whichever is lower. The rate of interest for the renewed period will be the rate of interest for the highest time bucket as ruling on the date of renewal. Premature closure of such renewed overdue FDR will be governed by the provision as laid down under other relevant heads of this policy.

16.4 AUTOMATIC RENEWAL OF TERM DEPOSIT ON DUE DATE

Unless there are specific instructions to the contrary, term deposits will be renewed for the same tenure as was for the matured Term Deposit and rate of interest would be as prevailing on due date. The Term Deposit Receipt renewed under Automatic Renewal would be given to the customer upon submission of original Term Deposit duly discharged.

16.5 ADVANCES AGAINST DEPOSITS

The Branches may consider request of the depositor/s for loan / overdraft facility against term deposits duly discharged by the depositor/s on execution of necessary security documents. Branches may also consider loan against deposit standing in the name of minor, however, a suitable declaration stating that loan is for the benefit of the minor is to be furnished by the depositor / guardian. KYC to be thoroughly checked before granting advances against deposits.

16.6 ISSUE OF TERM DEPOSIT RECEIPT :

Branches shall issue Term deposit receipt indicating therein full details, such as, date of issue, period of deposit, due date, applicable rate of interest, etc.

PRECAUTIONS FOR ISSUING OF DUPLICATE FIXED DEPOSIT RECEIPT :

  • If the original FDR is misplaced / lost, the duplicate thereof shall be issued with an express endorsement on the same that it has been issued in lieu of Original FDR (specify the number / account) after the same was reported lost/misplaced. Corresponding entry shall be made in the ledger of the account concerned including the electronic ledger.
  • At the time of issuance of duplicate FDR, the deposit holders shall be required to execute indemnity Bond(s), which be appropriately stamped under the relevant State Laws. Stamp Duty shall be borne by the depositor concerned.
  • The Bank shall issue necessary Circular to all the branches to mark caution against the lost FDR.
  • Where the original Fixed deposit Receipt, which has been reported lost / misplaced, is held by more than one person jointly, the request for issuance of duplicate FDR shall be made jointly by them, the indemnity bonds shall be executed by each of such joint holders and the proceeds of the FDR, in case of pre-mature encashment, shall be credited to a joint account held by such holders either maintained with our Bank or any other bank.
  • Besides an indemnity bond, an undertaking from the beneficiary shall be taken. In the undertaking, the beneficiary shall specifically and in certain terms declare the following:
    • Date of loss/misplacement of Original FDR;
    • Circumstances, in which such loss/misplacement took place;
    • All efforts, as are expected from a reasonable and prudent person, to locate the original FDR have been exhausted;
    • Matter has been reported to the branch at the earliest possible instance;
    • The original FDR was misplaced from the possession/control of the beneficiary or that of some third party;
    • The original FDR has not been pledged or delivered or handed over to any third party as a primary/collateral security or for any other purpose;
    • In case the original FDR is located after the loss has been reported to the Branch, the same shall be immediately handed over to the Branch.
    • This undertaking is in addition to and not in derogation of the indemnity bond executed by the beneficiary;
    • The beneficiary understands that the undertaking constitutes a crucial document for the purpose of the bank's decision to issue a duplicate FDR and make payment there under.
    • The undertaking should be appropriately stamped under the relevant and applicable state laws. Charges whereof shall be borne by the depositor(s).

16.7 TIMELY ISSUE OF TDS CERTIFICATE TO CUSTOMERS:

With a view to protect the interests of the depositor and for rendering better customer service, branches are advised to provide TDS Certificate in Form 16A, to their customers in respect of deducted Tax at source. Branches are advised to provide Form 16A to the customers well within the Time-frame prescribed under the Income Tax Rules.

17. SETTLEMENT OF DUES IN DECEASED DEPOSITOR ACCOUNT :

Settlement of dues in deceased depositor account along with interest will be governed by the Bank's "Policy For Settlement Of Claims in respect of Deceased Account Holders".

18. SETTLEMENT OF CLAIMS IN RESPECT OF MISSING PERSON

The settlement of claims in respect of missing persons would be governed by the provisions of Section 107/108 of the Indian Evidence Act, 1872. Section 107 deals with presumption of continuance and Section 108 deals with presumption of death. As per the provisions of Section 108 of the Indian Evidence Act, presumption of death can be raised only after a lapse of seven years from the date of his/her being reported missing. As such, the nominee/legal heirs have to raise an express presumption of death of the subscriber under Section 107/108 of the Indian Evidence Act before a competent court. If the court presumes that he/she is dead, then the claim in respect of a missing person can be settled on the basis of the same.

Payment of balance outstanding in the account of such person shall be made to the nominee / legal heirs against their claim on production of document as prescribed by the bank evidencing occurrence of such incident and identity of the claimant.

However, in view of the imperative need to avoid inconvenience and undue hardship to common person, claim in respect of missing persons upto Rs.1 lac or otherwise specified by the Bank from time to time may be settled only on the basis of following documents - a) FIR b) Non-traceable Report issued by Police Authorities c) Letter of Indemnity.

19. INSURANCE COVER FOR DEPOSITS

All bank deposits are covered under the insurance scheme offered by Deposit Insurance and Credit Guarantee Corporation of India (DICGCI) subject to certain limits and conditions.

20. STOP PAYMENT FACILITY

The Bank will accept stop payment instruction from the depositors in respect of cheques issued by them. Charges, as specified, will be recovered.

21. CLOSURE OF ACCOUNT

  • Branches will on receipt of a written request from the account holder close the account after obtaining the unused cheque leaves, if any. The Branch may also close any account with prior intimation to the account holder in case the prescribed minimum balance is not maintained or, in its opinion the account is not properly conducted or any other reason. Before doing so, the branch is obliged to assign the reasons in writing or through any other mode of communication for closing the account.
  • If an existing customer is unable to furnish details required under statutory obligations (KYC/AML guidelines) as mentioned, banches may close such account(s) after giving due notice to the customer.

22. STALE OR POST DATED CHEQUES

Branches will be receiving cheques drawn on current deposits and savings bank account for payment. Before making the payment, Branch will ensure that the cheque is neither stale i.e. more than 3 months old (w.e.f 01.04.2012) nor postdated i.e. bearing a future date.

23. BANK'S GENERAL LIEN

Branch has the right to retain all the goods or any property (which is in its possession and which includes credit balance in the deposit account) of the depositor until all the claims of holder i.e. Bank are satisfied. The right of lien is conferred to the Banker under Sec.171 of Indian Contract Act.

24. REDRESSAL OF COMPLAINTS AND GRIEVANCES

Depositors having any complaint / grievance with regard to services rendered by the Branches have a right to approach authority (ies) designated by the Bank for handling customer complaints/grievances. The details of the internal set up for redressal of complaints/grievances will be displayed in the branch premises. The branch officials shall provide all required information regarding procedure for lodging the complaint. In case the depositor does not get response from the Branch within 30 days from date of complaint or he is not satisfied with the response received from the Branch, he has a right to approach Banking Ombudsman appointed by the Reserve Bank of India.

25. CHEQUE BOOKS

25.1:ISSUING LARGE NUMBER OF CHEQUE BOOKS

Branches may issue cheque books with larger number of leaves if a customer demands the same and also ensure that adequate stocks of such cheque books are maintained to meet the requirements of the customers.

Appropriate care should be taken while issuing large number of cheque books. It should be done in consultation with the Controlling Office.

25.2:WRITING THE CHEQUES IN ANY LANGUAGE

All cheque forms should be printed in Hindi and English. The customer may, however, write cheques in Hindi, English or in the regional language concerned.

25.3:DISPATCHING THE CHEQUE BOOK BY COURIER

The procedure of disallowing depositors to collect the cheque book at the branch and insisting on dispatching the same by courier after forcibly obtaining a declaration from the depositor that a dispatch by the courier is at depositor's risk is an unfair practice. Therefore Branches should refrain from obtaining such undertakings from depositors and ensure that cheque books are delivered over the counters on request to the depositors or his authorized representative.

25.4 ACCEPTANCE OF CHEQUES BEARING A DATE AS PER NATIONAL CALENDAR (SAKA SAMVAT) FOR PAYMENT

Government of India has accepted Saka Samvat as National Calendar with effect from 22 March 1957 and all Government statutory orders, notifications, Acts of Parliament, etc. bear both the dates i.e., Saka Samvat as well as Gregorian Calendar. An instrument written in Hindi having date as per Saka Samvat calendar is a valid instrument. Cheques bearing date in Hindi as per the National Calendar (Saka Samvat) should, therefore, be accepted for payment, if otherwise in order. Branches can ascertain the Gregorian calendar date corresponding to the National Saka calendar in order to avoid payment of stale cheques.

25.5 ISSUE OF MULTICITY CHEQUES / PAYABLE AT ALL BRANCHES :

In order to bring efficiency in the cheque clearing, it has been advised to issue only "payable at par" / "multi-city" CTS 2010 Standard cheques to all eligible customers without extra charges with appropriate Board approved risk management procedures based on risk categorization of accounts and not to charge the savings bank account customers for issuance of CTS-2010 standard cheques when they are issued for the first time.

26. MISCELLANEOUS

26.1 ENTRIES IN PASSBOOKS / STATEMENT OF ACCOUNTS

  • Constant attention by the branches is to be ensured for entry of correct and legible particulars in the pass books and statement of accounts. It should be ensured that brief, intelligible particulars are invariably entered in passbooks / statement of account
  • Entries in depositors' passbooks / statements of accounts are often shown as "by clearing" or "by cheque". Further, it is observed that in the case of Electronic Clearing System (ECS) and RBI Electronic Fund Transfer (RBIEFT), details are not generally provided even though brief particulars of the remittance are provided by the receiving bank. In some cases, computerized entries use codes which just cannot be deciphered. With a view to avoiding inconvenience to depositors, such inscrutable entries in passbooks / statement of accounts should be avoided and it should be ensured that brief, intelligible particulars are invariably entered in passbooks / statement of account.

26.2 UPDATING PASSBOOKS

  • Customers may be made conscious of the need on their part to get the pass-books updated regularly and employees may be exhorted to attach importance to this area.
  • Wherever pass-books are held back for updating, because of large number of entries, paper tokens indicating the date of its receipt and also the date when it is to be collected should be issued.
  • It is sometimes observed that customers submit their passbooks for updation after a very long time. In addition to the instructions printed in the passbook, whenever a passbook is tendered for posting after a long interval of time or after very large number of transactions, a printed slip requesting the depositor to tender it periodically should be given.

26.3 ADDRESS / TELEPHONE NUMBER OF THE BRANCH IN PASS BOOKS / STATEMENT OF ACCOUNTS

Branches are advised to ensure that full address / telephone number of the branch is invariably mentioned on the passbooks / statement of accounts issued to the account holders.

26.4 MAINTENANCE OF SAVINGS BANK PASS BOOKS - PRECAUTIONS

Negligence in taking adequate care in the custody of savings bank pass books facilitates fraudulent withdrawals from the relative accounts. A few precautions in this regard are given below:

  • Branches should accept the pass books and return them against tokens.
  • Pass books retained with the branches for updation should be held in the custody of named responsible officials.
  • While retaining the pass books with the branch, they should be held under lock and key overnight and not left in open unattended on the counter.

26.5 PROVIDING MONTHLY STATEMENT OF ACCOUNTS.

  • Branches may ensure that they adhere to the monthly periodicity while sending statement of account
  • The statements of accounts for current account holders may be sent to the depositors in a staggered manner instead of sending by a target date every month. The customers may be informed about staggering of the preparation of these statements. Statements may be provided by mails as per the request OR made available on mobile.
  • Inspecting Officers to carry out sample check at the time of internal inspection of branches to verify whether the statements are being dispatched in time.

26.6 PRINTING OF MICR CODE AND IFSC CODE ON PASSBOOK / STATEMENT OF ACCOUNT

The Magnetic Ink Character Recognition (MICR) code is necessary for all Electronic Clearing Service (ECS - Credit and Debit) transactions and the Indian Financial System Code (IFSC) is a pre-requisite for National Electronic Funds Transfer (NEFT) and Real Time Gross Settlement (RTGS) transactions. At present, this information is made available on the cheque leaf along with the IFSC code of the branch. These are also to be provided in all passbooks / statements of accounts.

27. TRANSFER OF ACCOUNT FROM ONE BRANCH TO ANOTHER

Instructions of a customer for transfer of his account to another office should be carried out immediately on receipt of, and in accordance with his instructions. It should be ensured that along with the balance of the account, the relative account opening form, specimen signature card, standing instructions, etc., or the master sheets wherever obtained, are also simultaneously transferred, under advice to the customer. No Account should be transferred to another branch within six months of opening of account. When the account is to be transferred out of the zone, having balance of above Rs.10 lacs permission of Zonal Head is required.

The account transfer form with the enclosures may be handed over to the customer in a sealed cover if he so desires for delivery at the transferee office / branch. However, the transferee office should also be separately supplied with a copy of the account transfer letter along with copies of forms for comparing with originals.

When an office receives an enquiry from a customer regarding the receipt of his account on transfer from another office it should take up the matter with the transferor office by electronic means, in case it has not received the balance of the account and/or other related papers even after a reasonable transit time of not more than a week.

28. MINIMUM BALANCE IN SAVING BANK ACCOUNTS:

At the time of opening the accounts, branches should inform their customers in a transparent manner the requirement of maintaining minimum balance and levying of charges, etc., if the minimum balance is not maintained. Any charge levied subsequently should be transparently made known to all depositors in advance with one month's notice. The branches should inform, at least one month in advance, the existing account holders of any change in the prescribed minimum balance and the charges that may be levied if the prescribed minimum balance is not maintained. Branches are not permitted to levy penal charges for non-maintenance of minimum balances in any inoperative account.

28.1 LEVY OF PENAL CHARGES WITH EFFECT FROM 01.04.2015

Levy of penal charges on non-maintenance of minimum balance in saving bank accounts shall be subject to the following guidelines :

  • In the event of a default in maintenance of minimum balance, the bank should notify the customer clearly by SMS/email/letter etc. that in the event of the minimum balance not being restored in the account within a month from the date of notice, penal charges will be applicable.
  • In case the minimum balance is not restored within a reasonable period, which shall not be less than one month from the date of notice of shortfall, penal charges may be recovered under intimation to the account holder.
  • The penal charges should be directly proportionate to the extent of shortfall observed. In other words, the charges should be a fixed percentage levied on the amount of difference between the actual balance maintained and minimum balance as agreed upon at the time of opening of account.
  • It should be ensured that the balance in the savings account does not turn into negative balance.

29. REMITTANCE OF FUNDS FOR VALUE OF Rs 50,000/- AND ABOVE

Branches should ensure that any remittance of funds by way of demand drafts/mail transfers / telegraphic transfers or any other mode and issue of travellers cheques for value of Rs 50,000 /- and above is effected only by debit to the customer's account or against cheques or other instruments tendered by the purchaser and not against cash payment. In the current scenario, where  the integrity of the financial system in general and the banking channels in particular is of paramount importance, breach of these guidelines is a matter of serious regulatory concern in view of the wide ranging ramifications. Any violation of these instructions will be viewed seriously.

30. ACCEPTANCE OF CASH OVER THE COUNTER :

Banking, by definition, means acceptance of deposits of money from the public for the purpose of lending and investment. As such, banks cannot design any product which is not in tune with the basic tenets of banking. Further, incorporating such clauses in the terms and conditions which restrict deposit of cash over the counters also amounts to an unfair practice.

Branches are therefore advised to accept cash over the counters from all their customers who desire to deposit cash at the counters.

31. SAFE DEPOSIT LOCKERS

This facility is not offered through all bank branches and wherever the facility is offered, allotment of safe deposit vault will be subject to availability and compliance with other terms and conditions attached to the service. Safe deposit lockers may be hired by an individual (being not a minor) singly or jointly with another individual(s), HUFs, firms, limited companies, associates, societies, trusts etc. Nomination facility is available to individual(s) holding the lockers singly or jointly. In respect of lockers held in joint names, up to two nominees can be appointed. Joint locker holders can give mandate for access to the lockers in the event of death of one of the holders on the lines similar to those for deposit accounts. In the absence of nomination or mandate for disposal of contents of locker, the bank will release the contents of locker to the legal heirs against indemnity on the lines as applicable to deposit accounts.

32. SERVICE AT THE COUNTERS

32.1 CHANGES IN BANKING HOURS

No particular banking hours have been prescribed by law and a bank may fix, after due notice to its customers, whatever business hours are convenient to it i.e., to work in double shifts, to observe weekly holiday on a day other than Sunday or to function on Sundays in addition to the normal working days, subject to observing normal working hours for public transactions.

If any of the branches want to close on a day other than a public holiday, they have to give due and sufficient notice to all the parties concerned who are or are likely to be affected by such closure. What is sufficient for due notice is a question of fact, depending on the circumstances of each case. It is also necessary to avoid any infringement of any other relevant local laws such as Shops and Establishment Act, etc.

Further, the provisions, if any, in regard to the banks' obligations, to the staff under the Industrial Awards / Settlements, should be complied with. Clearing House authority of the place should also be consulted in this regard.

Branches in rural areas can fix the business hours (i.e. number of hours, as well as timings) and the weekly holidays to suit local requirements. This may, however, be done subject to observing normal working hours for public transactions.

32.2 COMMENCEMENT / EXTENSION OF WORKING HOURS

Commencement of employees' working hours 15 minutes before commencement of business hours could be made operative by banks at branches in metropolitan and urban centres. This should be implemented taking into account the provisions of the local Shops and Establishments Act.

The branch managers and other supervising officials should, however, ensure that the members of the staff are available at their respective counters right from the commencement of banking hours and throughout the prescribed business hours so that there may not be any grounds for customers to make complaints.

It should be ensured that no counter remains unattended during the business hours and uninterrupted service is rendered to the customers. Further, branches should allocate the work in such a way that no Teller counter is closed during the banking hours.

All the customers entering the banking hall before the close of business hours should be attended to.

32.3 EXTENDED BUSINESS HOURS FOR NON-CASH BANKING TRANSACTIONS

Banks should extend business hours for banking transactions other than cash, up till one hour before close of the working hours.

The following non-cash transactions should be undertaken by banks during the extended hours, i.e., up to one hour before the close of working hours:

(a) Non-voucher generating transactions :

  • Issue of pass books/statement of accounts;
  • Issue of cheque books ;
  • Delivery of term deposit receipts/drafts;
  • Acceptance of share application forms;
  • Acceptance of clearing cheques;
  • Acceptance of bills for collection.

(b) Voucher generating transactions:

  • Issue of term deposit receipts;
  • Acceptance of cheques for locker rent due;
  • Issue of travellers cheques;
  • Issue of gift cheques;
  • Acceptance of individual cheques for transfer credit.

Such non-cash transactions to be done during the extended business hours should be notified adequately for information of the customers.

Branches in urban/metropolitan centres can have evening counters at their existing premises for providing facilities to the public beyond the normal hours of business so as to bring about improvement in customer service. It is necessary that in such cases the transactions conducted during such extended hours of business are merged with the main accounts of the branch where it is decided to provide the aforesaid facilities.

The above branches should give due notice to their constituents about the functions to be undertaken during the extended banking hours through local newspapers, as also by displaying a notice on the notice board at the branch(es) concerned. Further, as and when the hours of business of any of the branches are extended, the clearing house concerned should be informed.

33. ACCEPTING STANDING INSTRUCTIONS OF CUSTOMERS

Standing instructions should be freely accepted on all current and savings bank accounts. The scope of standing instructions service should be enlarged to include payments on account of taxes, rents, bills, school / college fees, licences, etc.

34. ROUNDING OFF OF TRANSACTIONS

All transactions, including payment of interest on deposits/charging of interest on advances, should be rounded off to the nearest rupee i.e., fractions of 50 paise and above shall be rounded off to the next higher rupee and fraction of less than 50 paise shall be ignored. However, it should be ensured that cheques/drafts issued by clients containing fractions of a rupee are not rejected or dishonoured by them.

35.CODE OF BANK'S COMMITMENT TO CUSTOMERS

Branches should follow various provisions of the Code of Bank's Commitment to Customers, implementation of which is monitored by the Banking Codes and Standards Board of India (BCSBI).

36. RIGHTS OF TRANSGENDER PERSONS - CHANGES IN BANK FORMS / APPLICATIONS ETC.

It has been brought to the notice of RBI that transgender persons are facing difficulties in opening accounts as there is no provision for them in the account opening and other forms.

In this connection, RBI has advised us to refer to the judgement dated 15.04.2014 of the Supreme Court in the case of National Legal Services Authority Vs Union of India and others [AIR 2014 SC 1863: (2014) 5 SCC 438] on treating all transgender persons as "third gender". The Supreme Court, in that case, upheld transgender persons' right to decide their self-identified gender and directed the Centre and State Government to grant legal recognition of their gender identity such as male, female or as third gender.

Hence a field for "third gender" is to be included in all forms/applications wherever gender classification is envisaged along with "male","female".

37. CLARIFICATION ON OPERATIONAL MATTERS

Chairman and Managing Director / Executive Director are authorized to issue clarifications on all operational matters relating to this Policy. Bank also reserves the right to modify policy issues from time to time.

 

ANNEXURE

Customer Identification Procedure.

Type of accounts

Documents to be Obtained

Accounts of individuals

  • Legal name and any other names used
  • Passport
  • PAN card
  • Voter's Identity Card
  • Driving License
  • Job Card issued by NREGA duly signed by an officer of the State Govt.
  • The letter issued by the Unique Identification Authority of India ( UIDAI) containing details of name, address and Aadhaar number
  • Identity card (subject to the bank's satisfaction)
  • Letter from a recognized public authority or public servant verifying the identity and residence of the customer to the satisfaction of bank.
  • Correct permanent address
  • Telephone bill
  • Bank account statement
  • Letter from any recognized public authority
  • Electricity bill
  • Ration card
  • Letter from employer (subject to satisfaction of the bank)
  • A rent agreement indicating the address of the customer duly registered with State Government or similar registration authority.

(any one document which provides customer information to the satisfaction of the bank will suffice )

Accounts of companies

  • Name of the company
  • Principal place of business
  • Mailing address of the

Company

  • Telephone/Fax Number
  • Certificate of incorporation and Memorandum & Articles of Association
  • Resolution of the Board of Directors to open an account and identification of those who have authority to operate the account
  • Power of Attorney granted to its managers, officers or employees to transact business on its behalf
  • Copy of PAN allotment letter
  • Copy of the telephone bill

Accounts of partnership firms

  • Legal name
  • Address
  • Names of all partners and their addresses
  • Telephone numbers of the firm and partners
  • Registration certificate, if registered
  • Partnership deed
  • Power of Attorney granted to a partner or an employee of the firm to transact business on its behalf
  • Any officially valid document identifying the partners and the persons holding the Power of Attorney and their addresses
  • Telephone bill in the name of firm/partners

Accounts of trusts & foundations

  • Names of trustees, settlors, beneficiaries and signatories
  • Names and addresses of the founder, the managers/directors and the beneficiaries - Telephone/fax numbers
  • Certificate of Registration, if Registered
  • Power of Attorney granted to transact business on its behalf
  • Any officially valid document to identify the trustees, settlors, beneficiaries and those holding Power of Attorney, founders/managers/directors and their addresses.
  • Resolution of the managing bodies of 78 the foundation/association.
  • Telephone Bill.

Accounts of Proprietorship Concerns

  • Proof of the name, address and activity of the concern.
  • Registration certificate (in the case of a registered concern)
  • Certificate/licence issued by the Municipal authorities under Shop & Establishment Act,
  • Sales and income tax returns
  • CST/VAT certificate
  • Certificate/registration document issued by Sales Tax/Service Tax/Professional Tax authorities
  • Licence issued by the Registering authority like Certificate of Practice issued by Institute of Chartered Accountants of India, Institute of Cost Accountants of India, Institute of Company Secretaries of India, Indian Medical Council, Food and Drug Control Authorities, registration/licensing document issued in the name of the proprietary concern by the Central Government or State Government Authority/ Department, etc. Banks may also accept IEC (Importer Exporter Code) issued to the proprietary concern by the office of DGFT as an identity document for opening of the bank account etc.
  • The complete Income Tax return (not just the acknowledgement) in the name of the sole proprietor where the firm's income is reflected, duly authenticated/ acknowledged by the Income Tax Authorities
  • Utility bills such as electricity, water, and landline telephone bills in the name of the Propriety concern.

Any two of the above documents would suffice. These documents should be in the name of the proprietary concern.

top

Latest at UCO :
  • © 2016 All Rights Reserved
  • You are Visitor Number : 1979612